Public Procurement Officer

he Public Procurement Officer under the general supervision of the Senior – Public Procurement Officer is to assist in the procurement processes required for the acquisition of goods and services essential for the operation of JAMPRO.

Job Scope

The Public Procurement Officer under the general supervision of the Senior – Public Procurement Officer is to assist in the procurement processes required for the acquisition of goods and services essential for the operation of JAMPRO. The incumbent will ensure that all procurements are conducted in accordance with the Government of Jamaica procurement guidelines and procedures (Public Procurement Act 2015).

Key Responsibilities

The incumbent is expected to perform a range of duties that are necessary to effectively support the Procurement Unit and the Finance & Corporate Services Division with the procurement needs of the wider organization. These include but are not limited to the following:

• Prepare tender notices and advertisements
• Prepare RFQ for goods, general services and minor works
• Obtain quotations/tenders from appropriately qualified suppliers
• Represent the Procurement Unit at Tender closing and opening exercises as Tender Officer
• Maintain Procurement records in good order to facilitate audit and other reviews
• Prepare Quarterly Contracts Award report to be submitted to The Contractor General’s Office (QCA Report)
• Maintain a data base of all bonds and insurances and ensure that they are current  at all times and take responsibility for the safe keeping and return or all relevant documents

Procurement Process Management

• Preparing and reviewing technical specifications in collaboration with stakeholders, refining terms of reference (ToR) and preparing request for proposals (REP) and bidding documents
• Reviewing and evaluating proposals and bids received and assisting with the process of engaging consultants and suppliers
• Preparing and reviewing TORs and bidding documents for all required procurement activities
• Liaising with relevant departments and stakeholders to have RFPs and bidding documents prepared, approved and issued in a timely manner according to the approved budget.
• Managing the advertising process for procurements, procurement correspondence, bid receipt, and bid opening in strict accordance within mandated procurement procedures

• Maintaining procurement filing system in a systematic manner
• Receive compile and process purchase requisition forms for all contract awards and departments for the procurement of goods.

Vendor Management

• Maintaining list of vendors and contractors supplying various items and services.
• Liaises with service contractors to ensure that service to office and equipment are being affected as agreed
• Development and executing measurement tools to accurately gauge vendor’s performance (quality delivery time’s etc.) and communicate results internally and externally as necessary
• Checking invoices to ensure correct price, follow through to ensure that materials ordered have been received, examine the condition of materials received, and recommend invoices for payment
• Maintaining procurement records such as items or services purchased costs, delivery, product quality or performance and inventories, compiling data on these for internal monthly reports
• Ensure all completed Purchase Orders are taken to the general consumption tax office to be zero-rated
• Procurement Reporting
• Monitoring and reporting the procurement implementation status and progress as required
• Follow-up with relevant government agencies to obtain the approval of proposed contract awards in a timely manner
• Prepare reports of and for procurement meetings
• Perform other related functions as assigned by the Senior Public Procurement Officer or the Vice President Finance and Corporate Services

Qualifications, Experience and Key Competencies

• Diploma in Public Administration/Management Studies/Accounting or any other related field
• Three (3) years procurement experience, in a similar position
• Extensive Knowledge of Government Procurement guidelines and procedures;
• Excellent knowledge of contract administration;
• Ability to research and evaluate technical proposals and recommend contracts for award
• Knowledge of office management principles, practices and procedures
• Excellent knowledge of Accounting practices as applied to procurement procedures
• Working knowledge of computer applications
• Integrity & confidentiality
• Strong communication Skills
• Strong interpersonal skills
• Ability to work on own initiative
• Strong people management Skills
• Problem solving and decision-making Skills
• Strong time management skills.
• Approachable with a positive and professional work attitude and the ability to function effectively as part of a team
• Good customer relations skills and the ability to interact with individuals at all levels

• Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 and MIND would be an asset

Qualified applicants are invited to submit letter and résumé by May 7, 2024,