Payables Clerk

Payables Clerk

Overview

The incumbent will be responsible for assisting in the financial related tasks and compliance with mandatory and commercial requirements. The incumbent’s responsibilities include functions under purchases and payables, treasury and cash as well as payroll and month end close.

 Duties & Responsibilities

1. Ensure salary deductions are paid on time to the relevant organizations
2. Ensure bills are properly filed
3. Ensure vendor details are updated in the database
4. Monitor creditor accounts and ensure payments are processed within credit terms
5. Post bills as coded and post bill credits
6. Prepare payments based on approved payables listing
7. Prepare weekly reconciliations for accounts payable
8. Email pament confirmations to suppliers
9. Monitor staff allowances and travel allowances
10. Update payment journals and subledgers daily
11. Manage petty cash till
12. Post credit card charges to update the subledger
13. Post petty cash entries as needed
14. Update shared drive with relevant supporting documents
15. Set an example for team members of commitment, financial activities, work ethics and habits and personal character
16. Report problems or discrepancies to management in a timely manner
17. Prepare weekly reports of progress and updates
18. Liaison with team members as needed
19. Function in accordance with established standards, procedures and applicable laws