Clerical Assistant (Records Management)

Clerical Assistant (Records Management)

Summary

The Clerical Assistant (Records Management Department) provides efficient support for records management activities. The incumbent contributes to the ongoing development and implementation of improved records management systems and processes in accordance with policies, procedures, legislative requirements and best practices.

Key Duties & Responsibilities

•  Provides assistance to the Senior Records Management Officer to maintain an efficient and effective records management system in accordance with organizational and/or departmental policies, procedures and legislative requirements
• Accurately sort, classify and file physical records in the Records Management Department.
• Scan project records for the compilation of a database.
• Prepares and submits reports on a daily basis clearly indicating daily accomplishments. 
• Assists in the preparation of any other reports as may be assigned
• Assists with the implementation of the Records Classification Scheme and ensures compliance
• Adheres to all organisation’s policies and procedures and provides guidance to staff on the Department’s policies and procedures. Advises of any issues arising and recommends improvements as necessary
• Performs general clerical duties including; photocopying, faxing, binding, distributing of records  internally as required

• Performs routine checks and advises of any hazards that may have negative impact on cleanliness, safety, or security of records; takes corrective action and/or escalates to senior staff

• Performs any other duties related to the job function as may be assigned.