Grants and Contracts Officer, Caribbean

The Grants and Contracts Officer will oversee the grants management, compliance, financial and administrative functions for a 3-year CWTA project. The role entails helping ensure compliance with internal systems, policies and procedures and donor requirements.

Terms and Conditions

Start Date: As soon as possible

Duration of Contract: Three year, fixed-term contract

Probation Period: Three months

Gross Salary Range: USD 30,190 – USD 31,775 per annum

Location: Antigua and Barbuda

Benefits:20 working days’ annual leave entitlement plus Public/Bank holidays.

For international appointments, expatriate benefits will apply.

Hours of Work: This is a full-time position, working 40 hours per week, Monday to Friday inclusive.

Job Description

Job Title: Grants and Contracts Officer, Caribbean

Reporting to:     Project Manager, CWTA (Chief of Party)

Key Internal Relationships:          

Finance Business Partner, Americas & Caribbean

Programme Finance Officer, Americas & Caribbean

Finance and Administration Officer, Caribbean

Caribbean Lead

Programme Managers, Caribbean

Director of Operations, Americas & Caribbean

Other members of the Finance Team in Cambridge

Purpose:

Under the line management of the Project Manager, Combating Wildlife Trafficking Activity (CWTA) (Chief of Party), the Grants and Contracts Officer will provide excellent statutory grant management for Fauna & Flora’s three-year, USAID funded Combating Wildlife Trafficking Activity (CWTA) project in full compliance with Fauna & Flora and USAID financial guidelines, policies, procedures and funding agreements.

Specific Duties:

Grant and Contracts Management

• Ensure all contracts and subgrant agreements pertaining to this USAID award are appropriate to, and comply with, Fauna & Flora operating standards, the Delegation of Authority (DoA), implementation context within the region, and policies and regulations of USAID and any other donor contributing to the implementation of the CWTA

• Analyse, interpret and apply donor regulations, award terms and conditions, and Fauna & Flora’s policies in the day-to-day management of the project, serving as the lead adviser on compliance to project staff and sub-granted partners

• Work with project staff to ensure project delivery compliance with all obligations within the terms of the grant agreements, and in accordance with Fauna & Flora policies and procedures

• Ensure quality assurance of project budget management activities that include budget planning/forecasting, sub-award management, reporting/invoicing, and analysis

• In coordination with the Finance Officer, Caribbean, manage procurement processes, identifying and negotiating with contractors and suppliers for materials and services, in accordance with Fauna & Flora, USAID and other relevant donor policies and procedures

• Create and update grants and contracts management procedures to ensure that project budget portfolios are managed effectively

• Ensure compliance with project funding agreements and related regulations by conducting an agreement review, working with Fauna & Flora finance staff to clarify internal accounting procedures and any grey areas with the funder

• Manage and maintain appropriate project records and documentation (e.g., financial documents, procurements, SOPs) to demonstrate compliance with grant agreements and donor templates.

• Cultivate and maintain strong collaborative and working relationships with program staff, funders, and sub awardees

• Provide technical assistance to programme staff and sub-granted partners on matters related to grants/contracts management

• Provide regular support to project partners in line with the requirements of the donor to build capacity of local organisations and ensure smooth and simple grant compliance and reporting by partners

• Minimise risk to organisation by proactively identifying potential problems and possible solutions

• Maintain grant/contract financial records, ensuring compliance with Fauna & Flora’s data management framework

• Collaborate with the development team on the funding pipeline and proposal/reporting schedule, and on in improving processes related to the grants and contracts management portfolio

Other Duties

The Grants and Contracts Officer will also be expected to carry out any other reasonable duties which are consistent with the post and the aims and objectives of the position and CWTA project, as directed by the Project Manager, CWTA. Duties may be altered, reasonably added, or delegated from time to time to reflect changes within the organisation’s and/or project’s activities.

Person Specification 

NB: Applicants applying to this vacancy must attach a Cover Letter with CV. Applicants without Cover Letter will not be Acknowledge for the position.